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Clinch · Tutors

Tutoring agreements that keep lessons scheduled and paid

Tutoring is weekly, personal and often arranged with a parent over messages — until lessons are cancelled an hour before, a term's invoice goes unpaid, or you raise your rates and nobody agreed how. A short agreement settles it for the whole school year.

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No card needed. Your client signs from their phone, without an account.

The contract and payment problems you actually run into

01

Cancelled and missed lessons

A 24-hour cancellation rule, with missed lessons charged, keeps your week from falling apart during exam season.

02

Paying after the fact

Prepaid packages or monthly billing in advance mean you're not chasing a parent for last month's lessons.

03

Results parents expect

You can commit to preparation and feedback, not to a grade. Say so in writing.

04

Rate changes

Changing rates mid-year is awkward. Set the notice period for price changes and when they take effect.

How it works with Clinch

  1. 1

    Describe the job in a sentence or two: the AI drafts the contract from a template made for your trade.

  2. 2

    Send one link: your client reads and signs on their phone in about 30 seconds, no account needed.

  3. 3

    Collect the deposit at signature, then invoice the balance from the same place.

Contract templates to start from

Tutoring Agreement TemplateA tutoring contract for private tutors covering lesson packages, scheduling, late cancellations, online sessions, and no guarantee of grades.Coaching Agreement TemplateAn agreement for coaches and mentors covering session cadence, fees, and a clear no-guarantee-of-results disclaimer.Monthly Retainer Agreement TemplateA general-purpose monthly retainer agreement for any ongoing freelance service, with clear included hours and renewal terms.Freelance Service Agreement TemplateA general-purpose contract for any freelance engagement — scope, payment, ownership, and confidentiality in one clean document.

Clauses worth adding

Cancellation clauseA cancellation clause for freelance projects and bookings: notice, fees by stage, and rescheduling.Payment before delivery clauseA payment before delivery clause: final files, source and ownership are released only once the last invoice is paid in full.Rate increase clauseA rate increase clause for ongoing clients: how and when you can raise your rates, with notice and an exit for the client.Warranty and disclaimer clauseA warranty clause: what the freelancer promises (professional work, originality) and what they disclaim (results).Communication and availability clauseA communication clause: business hours, response times, channels and meetings, so clients know when to expect you.Data protection (GDPR) clauseA data protection clause for freelancers who handle client customer data: GDPR processor duties, security and deletion.

Free tools

Rate increase letterTell clients about your new rate, clearly and without apologising.Payment reminder emailPolite, firm or final: the right reminder for how late the invoice is.Freelance rate calculatorFind the hourly and day rate that actually pays your target income.Invoice generatorLine items, tax, deposit paid, due date and late-fee terms in one clean invoice.

Comparing tools?

Clinch vs Wave for freelancersClinch vs FreshBooks for freelancersClinch vs sending a PDF over email

Questions

Should tutors charge for missed lessons?

Most do when the lesson is cancelled with less than 24 hours' notice. Some offer one free reschedule per term.

Who signs the tutoring agreement for a child?

The parent or guardian who pays. The agreement can name the student separately.

Send your next contract in minutes

Start from the template for your trade, edit anything, and get paid the moment it's signed.

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Other trades

PhotographersWedding plannersDesignersDevelopersCopywritersVideographersConsultantsCoachesArchitectsTranslatorsSocial media managersDJsEvent plannersFitness trainersInterior designersMarketersIllustratorsWedding photographersWeb agencies

General information, not legal advice. For high-stakes deals, have a lawyer review your contract.

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