Personal training contracts that keep sessions and packages paid

Personal trainers sell packages of sessions and lose money on the sessions clients don't show up to, the packages that never expire, and the one client who blames a workout for an old injury. A short agreement fixes the rules before the first session.

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No card needed. Your client signs from their phone, without an account.

The contract and payment problems you actually run into

No-shows and last-minute cancellations

Your hour is gone either way. A cancellation window and "missed sessions count as used" make that clear.

Packages that never expire

A 10-session pack used over two years ties you to an old price. Set an expiry date and what happens to unused sessions.

Health and injury

Clients should disclose health conditions, follow medical advice and accept the inherent risks of exercise. Your liability should be limited to what the law allows.

Monthly memberships that stop paying

Recurring plans need a start date, a billing date, a notice period and what happens when a payment fails.

How it works with Clinch

1
Describe the job in a sentence or two: the AI drafts the contract from a template made for your trade.
2
Send one link: your client reads and signs on their phone in about 30 seconds, no account needed.
3
Collect the deposit at signature, then invoice the balance from the same place.

Contract templates to start from

Personal Training Contract TemplateA personal trainer agreement covering session packages, health disclosure, assumption of risk, cancellations, and package expiry.Coaching Agreement TemplateAn agreement for coaches and mentors covering session cadence, fees, and a clear no-guarantee-of-results disclaimer.Monthly Retainer Agreement TemplateA general-purpose monthly retainer agreement for any ongoing freelance service, with clear included hours and renewal terms.Tutoring Agreement TemplateA tutoring contract for private tutors covering lesson packages, scheduling, late cancellations, online sessions, and no guarantee of grades.

Clauses worth adding

Cancellation clauseA cancellation clause for freelance projects and bookings: notice, fees by stage, and rescheduling.Payment before delivery clauseA payment before delivery clause: final files, source and ownership are released only once the last invoice is paid in full.Refund policy clauseA refund policy clause for freelance services: what's refundable, when, and how refunds are calculated.Limitation of liability clauseA limitation of liability clause for freelancers: cap at fees paid, exclusion of indirect losses, and carve-outs.Rate increase clauseA rate increase clause for ongoing clients: how and when you can raise your rates, with notice and an exit for the client.Insurance clauseAn insurance clause: what professional liability or public liability cover you hold, and whether the client can ask for proof.

Free tools

Retainer calculatorMonthly fee, effective rate, overage and a ready retainer clause.Freelance rate calculatorFind the hourly and day rate that actually pays your target income.Rate increase letterTell clients about your new rate, clearly and without apologising.Testimonial requestA short email that gets happy clients to actually write the testimonial.

Comparing tools?

Clinch vs 17hats for freelancers Clinch vs HoneyBook for freelancers Clinch vs Wave for freelancers

Questions

Should session packages expire?

Yes: an expiry (for example 3 months for 10 sessions) keeps your schedule predictable and lets you update prices.

Do personal trainers need a waiver?

A health disclosure and assumption-of-risk section is standard. It doesn't replace insurance, and its effect depends on local law.

Send your next contract in minutes

Start from the template for your trade, edit anything, and get paid the moment it's signed.

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Other trades

Photographers Wedding planners Designers Developers Copywriters Videographers Consultants Coaches Architects Translators Social media managers DJs Event planners Interior designers Marketers Illustrators Wedding photographers Web agencies Tutors

General information, not legal advice. For high-stakes deals, have a lawyer review your contract.

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