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Payment reminder email generator
Enter the invoice and how many days it's overdue. The tool picks the right stage (polite, firm or final) and writes the reminder for you.
Under two weeks late, assume it's an oversight. Keep it light, re-send the invoice, and make paying one click.
Your reminder
Subject: Friendly reminder: invoice [invoice number] Hi [Client], Hope all is well. Just a quick reminder that invoice [invoice number] for $1,800.00 was due on [due date], and I haven't seen the payment come through yet. It may simply have slipped through the cracks. Payment details are on the invoice; let me know if you need them again. If it's already been paid, thank you, and please ignore this. Otherwise, could you let me know when to expect it? Thanks, [Your name]
The best reminder is the one you never send. Clinch takes a deposit at signature and puts late-fee terms in every contract: start from the freelance service agreement template →
Keep reminders factual and in writing. If you end up in small claims or with a collection agency, this email trail is your evidence.
How to chase an unpaid invoice
Escalate in steps. A polite nudge a few days after the due date (most late payments are just forgotten), a firm reminder with a clear ask after two weeks, and a final notice with a deadline and a consequence after a month. Always re-state the invoice number, amount and due date, make paying one click, and keep everything in writing. Between emails, a short phone call often works faster than a third message.
FAQ
When should I send a payment reminder?
A gentle one on the due date or a few days after, a firmer one around two weeks late, and a final notice after about 30 days.
How do I ask for payment politely?
Assume good faith, restate the invoice number, amount and due date, include a payment link, and ask one clear question: when can I expect it?
Can I charge a late fee on an overdue invoice?
Only if it was agreed in your contract or invoice terms beforehand, and within any legal caps where your client is. Use our late fee calculator to work out the amount.
What if the client still doesn't pay?
After a final notice, the options are a collection agency, a formal letter before action, or small claims court. A signed contract and your email trail make each of these much easier.
Stop chasing invoices.
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