Meetings clause for freelancers
A meetings clause that includes a set number of calls in the fee and bills extra meetings, so calls don't eat the project.
Meetings clause: copy and adapt
The fee includes a kick-off meeting and up to [4] progress meetings of up to [45] minutes each. Additional meetings, and meetings exceeding the agreed length, are billed at [rate] per hour. Meetings are held by video call unless otherwise agreed; in-person meetings are subject to the travel clause.
When to use it
With clients who like calls. Meetings are real work that fixed-price quotes rarely count.
Variants by trade
Consultants
A weekly [30]-minute check-in is included; ad-hoc calls are billed in [15]-minute increments.
Coaches
Sessions cancelled with less than [24] hours' notice are counted as delivered.
Frequently asked questions
Should I charge for meetings?
On fixed-price work, include a set number and bill the extras. On hourly work, meetings are billable time like any other.
How do I stop meetings running over?
Put the length in the contract, share an agenda, and end on time. The clause gives you a neutral reason to do it.
Put this clause in a contract they sign today.
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These clauses are general templates, not legal advice. Laws vary by country and state; for high-value or unusual deals, have a lawyer review your contract.
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