Deliverables and file formats clause for freelancers
A deliverables clause that specifies formats, delivery method and what files the client receives.
Deliverables and file formats clause: copy and adapt
The Provider will deliver the final work as [file formats, e.g. PDF, PNG and SVG] via [delivery method]. Working files and source files are not included unless listed here. The Provider will keep copies of the deliverables for [90] days after delivery, after which the Client is responsible for its own copies.
When to use it
When clients might expect editable source files, raw footage or specific formats you didn't plan to hand over.
Variants by trade
Photographers
The Client receives [50] edited high-resolution JPEGs via online gallery within [14] days. RAW files are not delivered.
Developers
Source code is delivered via a Git repository owned by the Client, with a README describing setup and deployment.
Frequently asked questions
Do I have to give clients source files?
Only if the contract says so. Many freelancers include them for an additional fee.
How long should I keep client files?
Set a period, 30–90 days is common, so you're not an unpaid archive.
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These clauses are general templates, not legal advice. Laws vary by country and state; for high-value or unusual deals, have a lawyer review your contract.