Free template · 16 questions
Portrait photographer client questionnaire
A portrait session goes well when the client knows what to wear and you know what the photos are for. Send this before you book the location.
When to send it: When the session date is confirmed, at least a week before the shoot.
Purpose
- 1.What are the photos for: LinkedIn, website, family, a gift, a milestone?
- 2.Where will they be used, and in what format (print size, web, social)?
- 3.How many final images do you expect?
People and style
- 4.Who will be in the photos (names, ages for children, pets)?
- 5.Studio, home, or outdoor location? Any place that means something to you?
- 6.Describe the mood: relaxed, formal, playful, moody, bright?
- 7.Is there anything about how you look in photos you would like me to know?
- 8.Outfits you are considering, and do you want help choosing?
Practical
- 9.Will you book hair and makeup, or should I recommend someone?
- 10.Do you need same-week delivery, retouching, or prints?
- 11.Can I use some images in my portfolio?
Budget, timing and decisions
- 12.What budget range have you set aside for this?
- 13.Is there a hard deadline, and what happens if it moves?
- 14.Who else needs to approve the work or the contract?
- 15.How would you prefer we communicate (email, calls, messaging), and how often?
- 16.How did you hear about me?
Send it, and get the answers back
Stop copying answers out of email threads. With Clinch the questionnaire goes out with your proposal or contract, your client fills it in from their phone, and the deposit is paid when they sign.
Send this questionnaire freeQuestions about client questionnaires
When should a portrait photographer send a client questionnaire?
When the session date is confirmed, at least a week before the shoot.
Can I edit these questions?
Yes. Copy them, remove what does not apply and add your own. Shorter questionnaires get answered faster: keep only the questions whose answers change your price, your plan or your contract.
Should the questionnaire come before or after the contract?
Questions that affect price and scope belong before the proposal; the detailed ones (names, timelines, access) work best right after signing, when the client is committed and expects them.
How do I send it with Clinch?
Create a free Clinch account, paste the questions, and send them with your proposal or contract. Your client answers from their phone without an account, and the answers are saved on the client's record.