Payment terms clause for freelancers
A complete freelance payment terms clause: fee, deposit, invoicing, due dates, methods and currency in one paragraph.
Payment terms clause: copy and adapt
The Client will pay the Provider a total fee of [amount] in [currency], exclusive of applicable taxes. [30]% is due on signature and the balance on delivery. Invoices are payable within [14] days by bank transfer or card. Fees exclude third-party costs, which are billed at cost with the Client's prior approval.
When to use it
As the core payment section of any freelance contract, then add late payment, kill fee or milestone clauses as the project needs.
Variants by trade
Hourly work
The Provider charges [amount] per hour, recorded in increments of [15] minutes and invoiced [every two weeks] with a timesheet. Estimates are not caps unless agreed in writing.
International clients
All amounts are in [currency]. Bank and currency conversion fees are paid by the Client so that the Provider receives the full invoiced amount.
Frequently asked questions
What should payment terms include?
The amount and currency, the deposit, when invoices are issued, when they are due, how to pay, and who pays taxes and fees.
Should prices include tax?
State it explicitly. 'Exclusive of taxes' avoids a VAT or sales-tax argument later.
Put this clause in a contract they sign today.
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These clauses are general templates, not legal advice. Laws vary by country and state; for high-value or unusual deals, have a lawyer review your contract.