Deposit clause for freelancers
A non-refundable deposit clause for freelancers: how much, when it's due, and what it secures. Copy the wording and variants by trade.
Deposit clause: copy and adapt
A non-refundable deposit of [30]% of the total fee is due on signature of this agreement. Work begins, and the project dates are reserved, only once the deposit is received. The deposit is credited against the final invoice. If the Provider cancels the project, the unused portion of the deposit is refunded.
When to use it
Use it on every fixed-price project and for any new client. The deposit turns a verbal yes into a commitment and means you never finance the whole project yourself.
Variants by trade
Photographers and event work
A non-refundable booking fee of [50]% is due on signature and reserves the event date exclusively for the Client. The balance is due [14] days before the event.
Developers and larger projects
A deposit of [20]% is due on signature. The remaining fee is paid in milestone payments as set out in the payment schedule, each due within [7] days of the milestone's delivery.
Frequently asked questions
How much deposit should a freelancer ask for?
25–50% is standard. Go higher for small projects, rushed timelines and new clients; lower for large projects split into milestones.
Can a deposit be non-refundable?
Yes, if the contract says so and the deposit reflects time you reserved. Refund the unused part if you're the one who cancels.
Put this clause in a contract they sign today.
Clinch drafts the full contract with AI from a template, your client signs from their phone without an account, and the deposit is requested the moment they sign.
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These clauses are general templates, not legal advice. Laws vary by country and state; for high-value or unusual deals, have a lawyer review your contract.