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Website Maintenance Agreement Template

A website maintenance agreement turns one-off projects into recurring revenue, but only if the scope is tight. This template defines what's included each month (core and plugin updates, backups, uptime and security monitoring, a block of support hours), response times by severity, what's out of scope (redesigns, new features), who pays for hosting and licenses, and what happens if the site is hacked. Works for WordPress, Shopify, Webflow, and custom sites.

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Website Maintenance Agreement Template

Between
Jane Rivera (Rivera Studio)
And
Alex Chen (Acme Bakery)
Total fee
$2,400.00
Deposit
$720.00
Delivery deadline
October 24, 2026

Monthly Maintenance

The Sender will maintain the website described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration. Each month includes: software, theme, and plugin updates after testing; regular off-site backups; uptime and security monitoring; and the number of support hours stated in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration. Unused support hours do not roll over. New features, redesigns, and content production are quoted separately.

Response Times

The Sender responds within 4 business hours to a site that is down or compromised, and within 2 business days to other requests. Response time means starting work, not completing it.

Hosting, Licenses & Security

Hosting, domain, and third-party licenses are paid by the Client and held in the Client's name unless agreed otherwise. The Sender takes reasonable security measures but cannot guarantee a site will never be hacked or go down; restoring from backup after an incident is included, while forensic cleanup beyond that is billed hourly. The Sender is not responsible for problems caused by third-party hosting, plugins, or changes made by others.

Payment Terms

The total fee for this engagement is $2,400.00. The maintenance fee is billed monthly in advance.

A deposit of $720.00 is due before work begins. The remaining balance is due upon completion and delivery of the final work, unless otherwise agreed in writing.

Invoices are payable within 7 days of receipt. Late payments may accrue a 1.5% monthly late fee, and work may be paused until outstanding balances are settled.

Confidentiality

Both parties agree to keep confidential any non-public business, technical, or financial information shared during this engagement, and to use it only for the purpose of completing the work described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration.

This obligation survives the completion or termination of this agreement and continues for 2 years afterward.

Term & Handover

This agreement renews monthly until either party gives 30 days' written notice. On termination, the Sender will hand over access credentials and the most recent backup.

Limitation of Liability

The Sender's total liability under this agreement is limited to the total fees paid by the Client. Neither party is liable for indirect, incidental, or consequential damages arising from this engagement.

Independent Contractor Relationship

The Sender is engaged as an independent contractor, not an employee, partner, or agent of the Client. The Sender is responsible for their own taxes, insurance, and benefits, and is free to accept other engagements during the term of this agreement, provided they do not conflict with the confidentiality obligations above.

Governing Law & Entire Agreement

This agreement is governed by the laws of the State of Delaware, without regard to conflict-of-law principles.

This document represents the entire agreement between the parties regarding a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration and supersedes any prior discussions or proposals. Any changes must be made in writing and agreed to by both parties.

By signing below, both parties confirm they have read, understood, and agree to the terms above.

FAQ

What should a website maintenance plan include?

Updates, backups, monitoring, and a small block of support hours, with a clear list of what's out of scope. This template covers all of that.

Am I liable if a client's site gets hacked?

The template says you take reasonable measures but can't guarantee a site will never be hacked, includes restoring from backup, and bills deeper cleanup hourly.

Who should own the hosting account?

The client. The template keeps hosting and licenses in their name and commits you to a clean handover.

Is this Website Maintenance Agreement legally binding?

Yes. Signatures collected through Clinch are Simple Electronic Signatures, valid for standard business contracts under the US ESIGN Act and the EU's eIDAS regulation. See our legality page for the full picture.

Can I customize this template?

Every section is editable before you send it — add, remove, or rewrite clauses, and fill in your own fees, deadline, and party details. Nothing is locked until you send it for signature.

How do I send it for signing?

Click "Use this template," edit the details, and send it — your client signs from their phone in about 30 seconds, no account required on their end.

Is it really free?

Yes — every Clinch account can send contracts for free (see /pricing for the exact monthly limit). No credit card required to start.

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