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UX Research Contract Template

UX research contracts have problems design contracts don't: real participants, recordings of their faces and voices, incentive payments, and findings that might tell the client something they don't want to hear. This template covers study design and sign-off, who recruits and pays participants, consent and data handling for session recordings, the deliverables (report, highlight reel, raw notes), and a clear line that you're paid for the research, not for a particular conclusion. Send it with a deposit and start recruiting as soon as it's signed.

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UX Research Contract Template

Between
Jane Rivera (Rivera Studio)
And
Alex Chen (Acme Bakery)
Total fee
$2,400.00
Deposit
$720.00
Delivery deadline
October 24, 2026

Study Scope

The Sender will plan and run the research described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration, including a research plan and discussion guide for the Client's approval before any sessions begin. Changes to the research questions after approval may affect timeline and fees.

Final deliverables (findings report and any agreed artifacts such as highlight clips or personas) will be delivered by October 24, 2026.

Participants & Incentives

Participant recruiting is handled as described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration. Participant incentives and any recruiting-panel fees are pass-through costs paid by the Client, either directly or reimbursed at cost with receipts, and are not part of the Sender's fee.

No-shows will be replaced where the schedule allows; the Sender is not responsible for the final number of completed sessions if the Client's own customer list fails to produce enough participants.

Recordings & Personal Data

Every participant will give informed consent before being recorded. Recordings and personal data are used only for this study, shared only with people the Client names, and deleted or handed over to the Client within 90 days of the final report. Both parties will handle participant data in line with applicable privacy law.

Independence of Findings

The Sender is paid for conducting the research professionally, not for any particular conclusion. Findings will be reported honestly, including results that contradict the Client's assumptions.

Payment Terms

The total fee for this engagement is $2,400.00.

A deposit of $720.00 is due before work begins. The remaining balance is due upon completion and delivery of the final work, unless otherwise agreed in writing.

Invoices are payable within 7 days of receipt. Late payments may accrue a 1.5% monthly late fee, and work may be paused until outstanding balances are settled.

Ownership & Intellectual Property

Upon receipt of full payment, all final deliverables produced under this agreement become the property of the Client, who receives full rights to use, reproduce, and modify them for their intended purpose.

Until full payment is received, all work product remains the property of the Sender. The Sender retains the right to display the work in their portfolio and marketing materials unless the Client requests otherwise in writing.

Any third-party assets used (fonts, stock media, libraries) remain subject to their own original licenses.

Confidentiality

Both parties agree to keep confidential any non-public business, technical, or financial information shared during this engagement, and to use it only for the purpose of completing the work described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration.

This obligation survives the completion or termination of this agreement and continues for 2 years afterward.

Termination

Either party may terminate this agreement with 14 days' written notice. If the Client terminates before completion, the Sender will be paid for all work completed up to the termination date, and the deposit is non-refundable.

If the Sender terminates, any portion of the deposit exceeding the value of work already completed will be refunded to the Client within 14 days.

Limitation of Liability

The Sender's total liability under this agreement is limited to the total fees paid by the Client. Neither party is liable for indirect, incidental, or consequential damages arising from this engagement.

Governing Law & Entire Agreement

This agreement is governed by the laws of the State of Delaware, without regard to conflict-of-law principles.

This document represents the entire agreement between the parties regarding a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration and supersedes any prior discussions or proposals. Any changes must be made in writing and agreed to by both parties.

By signing below, both parties confirm they have read, understood, and agree to the terms above.

FAQ

Who pays the participant incentives?

The client, as a pass-through cost on top of your fee. This template says so explicitly, so a $75 x 12 incentive budget never comes out of your margin.

Do I need a consent clause for session recordings?

Yes. You are handling other people's faces, voices, and opinions. The Recordings & Personal Data clause commits to informed consent, limited use, and deletion or handover within 90 days.

What if the client doesn't like the findings?

The Independence of Findings clause makes clear you're paid for the work, not for an answer. It protects the relationship as much as the invoice.

Is this UX Research Contract legally binding?

Yes. Signatures collected through Clinch are Simple Electronic Signatures, valid for standard business contracts under the US ESIGN Act and the EU's eIDAS regulation. See our legality page for the full picture.

Can I customize this template?

Every section is editable before you send it — add, remove, or rewrite clauses, and fill in your own fees, deadline, and party details. Nothing is locked until you send it for signature.

How do I send it for signing?

Click "Use this template," edit the details, and send it — your client signs from their phone in about 30 seconds, no account required on their end.

Is it really free?

Yes — every Clinch account can send contracts for free (see /pricing for the exact monthly limit). No credit card required to start.

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