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Translation Services Agreement Template

Translation contracts need to settle how the job is counted (source words, target words, or pages), what happens when the source text changes mid-project, and how far a translator is responsible for what the translated text causes. This template covers language pair and word count, the client's glossary and style preferences, confidentiality of source documents, certified or sworn translations, and a liability limit that fits a job where one word can matter. It works for freelance translators, localization specialists, and small agencies.

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Translation Services Agreement Template

Between
Jane Rivera (Rivera Studio)
And
Alex Chen (Acme Bakery)
Total fee
$2,400.00
Deposit
$720.00
Delivery deadline
October 24, 2026

Source Text & Languages

The Sender will translate the documents described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration from the agreed source language into the agreed target language. The fee is based on the source word count of the files provided at the time of quoting.

If the Client changes or adds to the source text after work has started, the additional or revised words are billed at the same per-word rate and the deadline may move accordingly.

Terminology & Review

The Client will provide any existing glossary, style guide, or previous translations before work begins, and a reviewer on their side if in-house review is expected. Preferential changes (choosing one correct term over another) after delivery are handled as revisions; corrections of genuine translation errors are always free.

The translation will be delivered by October 24, 2026.

Certified Translations

Certified, sworn, or notarized translations are provided only if listed in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration, and any official fees for certification or apostille are paid by the Client. The Sender cannot guarantee acceptance by a specific authority, which sets its own requirements.

Payment Terms

The total fee for this engagement is $2,400.00.

A deposit of $720.00 is due before work begins. The remaining balance is due upon completion and delivery of the final work, unless otherwise agreed in writing.

Invoices are payable within 7 days of receipt. Late payments may accrue a 1.5% monthly late fee, and work may be paused until outstanding balances are settled.

Revisions

This engagement includes 2 rounds of revisions on the agreed deliverables. Additional revision rounds, or changes that materially expand the scope described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration, will be quoted separately and require written approval before work begins.

Revision requests should be consolidated and submitted together where possible, to keep the project on schedule.

Confidentiality

Both parties agree to keep confidential any non-public business, technical, or financial information shared during this engagement, and to use it only for the purpose of completing the work described in a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration.

This obligation survives the completion or termination of this agreement and continues for 2 years afterward.

Limitation of Liability

The Sender will translate with professional care. The Client is responsible for how the translation is used, including legal, medical, or regulatory decisions based on it. The Sender's total liability is limited to the fee paid for the affected translation, and neither party is liable for indirect or consequential damages.

Independent Contractor Relationship

The Sender is engaged as an independent contractor, not an employee, partner, or agent of the Client. The Sender is responsible for their own taxes, insurance, and benefits, and is free to accept other engagements during the term of this agreement, provided they do not conflict with the confidentiality obligations above.

Governing Law & Entire Agreement

This agreement is governed by the laws of the State of Delaware, without regard to conflict-of-law principles.

This document represents the entire agreement between the parties regarding a full redesign of the Acme Bakery marketing website, including a new homepage, menu page, and online ordering integration and supersedes any prior discussions or proposals. Any changes must be made in writing and agreed to by both parties.

By signing below, both parties confirm they have read, understood, and agree to the terms above.

FAQ

Should I charge per source word or per target word?

Source words are the standard because you can quote before you start. This template prices on the source word count at the time of quoting and bills added text at the same rate.

Is a translator liable if a translated contract causes a dispute?

Without a clause, the answer is unclear. This template caps liability at the fee for the affected translation and makes the client responsible for decisions based on it.

Can this template cover certified translations?

Yes. List them in the scope. The Certified Translations clause puts official fees on the client and makes clear you can't guarantee a specific authority will accept them.

Is this Translation Services Agreement legally binding?

Yes. Signatures collected through Clinch are Simple Electronic Signatures, valid for standard business contracts under the US ESIGN Act and the EU's eIDAS regulation. See our legality page for the full picture.

Can I customize this template?

Every section is editable before you send it — add, remove, or rewrite clauses, and fill in your own fees, deadline, and party details. Nothing is locked until you send it for signature.

How do I send it for signing?

Click "Use this template," edit the details, and send it — your client signs from their phone in about 30 seconds, no account required on their end.

Is it really free?

Yes — every Clinch account can send contracts for free (see /pricing for the exact monthly limit). No credit card required to start.

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